Tag every rooftop unit
Durable QR labels arrive pre-registered to your account. Nothing on the sticker identifies you — the link between tag and company lives on the server.
HVAC & Building Maintenance
A weatherproof sticker on the rooftop unit that proves the belt was actually checked, not just billed.
Each rooftop unit, chiller, or air handler carries a QR tag. Technicians scan on arrival so the PM visit leaves a photo-backed record the facilities manager can actually audit.
No app install to inspectWorks with no signalPer-tenant data isolationTimestamped photo evidence
How it works
Three steps from sticker to audit trail
No rollout project and no training day. The tag on the rooftop unit is the entire interface.
First scan sets it up
Scanning an unclaimed code walks you through naming the rooftop unit, choosing a checklist and setting how often it needs checking.
Every scan after is the record
Anyone with a phone sees when it was last inspected and files the next one. Overdue rooftop units surface before an inspector finds them.
On the checklist
What a rooftop unit check actually covers
Start from a checklist that already knows the job, then change anything you want. Quarterly PM visits, plus after any service call or filter change.
- Air filter replaced and dated
- Belt tension and wear checked
- Condensate drain clear, no standing water
- Refrigerant lines free of visible leaks
- Photograph nameplate and run hours
Why it has to be provable
The people who will ask
Commercial property insurers and building owners increasingly require documented preventive maintenance records to support equipment warranty claims and avoid disputes over neglected maintenance after a failure.
Our techs already log service on work orders in the field service system. Isn't this duplicate work?
Work orders capture that a visit happened; they rarely capture dated proof of what was actually checked on that specific unit. Scanning the unit's own tag ties the checklist and photos to that asset's history, which is what a warranty or insurance dispute actually needs.
Why teams switch
Built for facilities managers and hvac service contractors performing scheduled preventive maintenance
The spreadsheet was never the problem. Proving the check actually happened is.
Evidence, not assertions
Every inspection carries its timestamp, the person who filed it and the photos they took. A record that cannot be back-dated is worth more than one that can.
Overdue surfaces itself
Assets past their interval are flagged on the dashboard and emailed to whoever owns them, so a missed check is noticed by you and not by an inspector.
Anyone can file one
Contractors and temporary staff scan and inspect without an account or a licence. You pay for assets tracked, not for seats.
What good looks like
The numbers an auditor asks for
< 30s
Scan to filed inspection
100%
Inspections with a timestamp and author
0
Apps for an inspector to install
7 yr
Evidence retained and exportable
Put a tag on your first asset today
Start with one checklist and one label. Nothing to install, and the record is yours to export whenever you want it.